Abstract Guidelines Abstracts

GUIDELINES FOR THE SUBMISSION OF ABSTRACTS

Participants interested in presenting an Oral or Poster presentation are invited to submit an abstract. Participants can submit the original or published abstracts. All abstracts will undergo peer review by the Abstract Review Committee and may be accepted for presentation or rejected. The committee operates a single / double-blind peer review process for all the abstracts submitted, where both the reviewer and the author remain anonymous. The Committee reserves the right to decide on the final topic allocation and form of presentation.

PRESENTATION TYPES AVAILABLE:

Virtual- ORAL PRESENTATION (20 minutes Talk)

Virtual- POSTER PRESENTATION (10 Minutes Talk)

Submit well before the submission deadline in order to benefit from Early Bird or Advanced Registration rates.

If your abstract is accepted you will be invited to register for the conference.

Upon payment of the registration fee, you will receive a confirmation email containing your official receipt

GUIDELINES FOR SUBMISSION

  • All abstracts must be submitted and presented in clear English with accurate grammar and spelling of a quality suitable for publication. If you need help, please arrange for the review of your abstract by a colleague who is a native English speaker, by a university scientific publications office (or other similar facility) or by a copy editor, prior to submission.
  • Abstracts must be submitted via the website and by email only.
  • Please do not submit multiple copies of the same abstract.
  • Each person may submit up to 2 abstracts. Can submit one for oral presentation and one for poster presentation.
  • All abstracts will be forwarded to the Abstract Review Committee for review.
  • The Committee will endeavor to schedule abstracts according to authors’ preferences but reserves the right to decide on the final topic allocation and form of presentation. There are limited oral presentation opportunities in the program, those abstracts not accepted for oral presentation will be offered an e-poster or poster presentation.
  • You will receive confirmation that your abstract has been received through email notification.
  • Please contact the Conference Secretariat if you have not received confirmation that your abstract has been received.
  • Presenting authors must be registered participants. Only abstracts of authors who have paid their registration fees will be scheduled in the program.
  • Presenting author can be replaced by one of the co-authors only.
  • Submission of an abstract acknowledges your acceptance for the abstract to be published in the official meeting prospectus.
  • Accepted abstracts will be published in official conference book only.
  • Abstracts that have been presented at another meeting may be submitted
  • Notifications regarding the status of the abstract will be sent once the review process is complete.
  • Changes will be made to submitted and accepted abstracts and it should be requested in writing an email.
  • Conflicts of Interest / Disclosure: Abstract submitters will be requested to confirm that you will declare any conflict of interests in your presentation at the conference

RULES FOR SUBMISSION

??Before you begin, kindly prepare the following information:

Presenting Author contact information;

  • Email address
  • Full postal address
  • Phone number
  • Author and co-authors’ details
  • Authors’ names must be in upper and lower case (J.C.C. Smith)
  • Affiliation information: department, institution / hospital, city state (if relevant), country
  • Abstract title – Limited to 25-35 words
  • Abstract text – Limited to 250-300 words
  • Use only standard abbreviations. Place special or unusual abbreviations in parentheses after the full word the first time it appears.
  • Use generic names of drugs. Express numbers as numerals
  • You will receive an abstract reference number via email after you have submitted your abstract.
  • After submitting your abstract, you can still make changes up until the deadline.
  • Abstract topic– abstracts must be allocated to a specific topic for the scientific program. You will need to select the category most suited to your abstract.

ABSTRACT SUBMITTERS’ DECLARATION

During abstract submission you will be asked to confirm that you agree to the following:

  • I confirm that I previewed this abstract and that all information is correct. I accept that the content of this abstract cannot be modified or corrected after final submission and I am aware that it will be published as submitted.
  • Submission of the abstract constitutes the consent of all authors to publication (e.g. Conference website, programs, other promotions, etc.)
  • The Abstract Submitter grants each of the Organizers the license and right to use, reproduce, publish, translate, distribute, and display the Content or any part thereof, in any manner and on any platform or media whatsoever, in each Organizer’s absolute discretion, on a royalty-free, perpetual, irrevocable nonexclusive basis.
  • I herewith confirm that the contact details saved in this system are those of the presenting author, who will be notified about the status of the abstract. The presenting author is responsible for informing the other authors about the status of the abstract. The submitting author may request to be copied on the abstract correspondence.
  • I understand that the presenting author must be a registered participant.
  • The Organizers reserve the right to remove from publication and/or presentation an abstract that does not comply with the above.
  • I understand that I must select a specific Topic and Sub-Topic for my abstract allocation. Although the Committee will work hard to honour this selection, this cannot be guaranteed.  The Committee reserves the right to change the Topic and Sub-Topic under which the abstract was originally submitted.

ABSTRACT SELECTION AND PRESENTATION

All abstracts will be reviewed by the Scientific Programme? Committee. The committee operates a single / double-blind peer review process for all the abstracts submitted, where both the reviewer and the author remain anonymous.

When abstracts are submitted, they are immediately reviewed in-house to see if they conform to accepted academic norms, and to screen out incomplete, out-of-scope, poorly written, or time-wasting submissions.

Presenting authors will be notified via e-mail regarding the status of their abstracts within a week after submission. Accepted authors will receive an email notifying them of the results, as well as an official letter of acceptance as a PDF